If you are sharing your screen while presenting to the other meeting attendees, make sure that only intended content is seen. All easily avoided by a simple little click of that mute button. However, it's important you tell your supervisor or the person leading the meeting. • If . While working remote is the norm for many people, for just as many, if not more, it’s brand new terrain. When you are talking you want people to be able to hear you clearly so take the steps necessary to minimize background noise in advance. Don’t eat during the meeting It can be a little gross to watch other people eat sometimes or … When you do this, you must turn off the camera, otherwise, everyone is going to get very dizzy. Seems like common sense, but do it anyway. This is the stuff of nightmares that makes viral videos. This gives the host an opportunity to give you the floor when it’s appropriate. Now business professionals across the nation, regardless of industry, find themselves having to regularly navigate the idiosyncrasies of platforms like Zoom, Go-To, and Google Meet. Whether you’re diligently taking notes like a model employee or sneakily chatting with your... 2. You must stay fully engaged with the meeting, this means your cell phone is off, your browser windows are closed, and you are not fiddling with anything other than what you need for the meeting. This is the best way to avoid embarrassing technical difficulties. Virtual Meeting Etiquette. It’s difficult enough to create meaningful connections in a virtual environment so, whatever your reasoning, you should be brave and use your camera. Be Early. When working from home it can be especially tempting to keep your pajama pants on and the camera off. However, there are a few need-to-remember tips to make that virtual meeting go a little better and avoid an embarrassing moment or two (like this boss who accidentally turned herself into a potato on a conference call). Solid colors are recommended as they show up the best on camera and are the least distracting. If you do not want everyone to see you pick your nose, sniff your armpit, scratch in your ears, etc., then turn that camera off and just participate in the meeting through voice and chat. Let other people speak, then when they're done, chime in, and when finished, mute your mic and give the floor to someone else. But as viral videos like “Poor Jennifer” have illustrated, being a successful virtual host or attendee requires a little more than a basic understanding of the meeting platform; it requires preparation, politesse, and panache. Part 3: Connection Use your camera!. Protect Sensitive Information. • Do NOT make meetings PUBLIC to avoid unwanted guests. Don’t Keep Attendance A Secret. We get it, the bathroom is the only quiet place in the house to have this meeting, but doesn’t make it obvious. So no bedhead, no pajamas, and keep in mind that HD is not forgiving (and not all virtual meeting platforms offer filters). Just like a real meeting or social event, you wouldn’t initiate a conversation between two acquaintances who haven’t met without introducing them. Did we cover everything? If you take nothing else from this guide, remember to use your mute button. Plus, it's obvious when you are on video when you start playing Candy Crush or watching TV. Social distancing has made virtual meetings the new norm. In a virtual meeting, there's enough flexibility for you to attend part of it and then jump off. What’s worse than eating during your virtual meeting? Since the entire Calendar team works remotely, virtual meetings have become a necessity for us. Planning As a team, or majority of the team, agree upon a consistent virtual meeting day and time 3. Your environment should reflect the same professionalism that you do. Just as if you were hosting a live event, you should be the first to arrive and the last to leave. Cally gave us more than a little to think about before our next virtual meeting but don’t be intimidated. Background matters, and we don't mean if you passed a reference check. It was 12:59 and I had a meeting at one. This common courtesy for any meeting and applies to virtual and video meetings as well. Check that your computer is functioning, check that... 3. Even before COVID-19 though, virtual meetings and conference calls weren’t exactly beloved. Virtual meetings often feel less stressful than in-person meetings, which can make it feel tempting to relax, kick back and be more casual than you would around others in the same room. It’s a waste of everyone’s time when technical difficulties get in the way of a video... 2) Dress Appropriately.
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